Applications

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MEDRS v4 (Medical Records System)

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MEDRS v4 (Medical Records System)

Version Number: 4.0

MEDRS (Medical Records System) v4 is a modern, comprehensive multi-tenant SaaS application designed for use in independent boarding and day schools. Built on Laravel 12 with cutting-edge technology, the system fully complies with current legislation relating to the storage of medical data, including GDPR and UK medical record retention requirements.

The system facilitates seamless communication between medical and boarding staff to ensure compliance with boarding National Minimum Standards as defined by the Department for Education. Pertinent information is appropriately disseminated whilst maintaining appropriate levels of confidentiality through a granular permission system with 100+ configurable permissions.

MEDRS v4 is accessed via a modern, responsive web interface connected to a secure, encrypted database. Data is encrypted using AES-256-CBC encryption for highly sensitive information, and SSL/TLS protects data in transit from the secure database, through the system, all the way to the authorised user. After consultation with the recommended standards for the storage of medical data published by the Royal College of Physicians, the system conforms to and adopts the relevant recommended best practice and as such, comes highly recommended by all that have used the system.

Live System →

Refrances from the Department for Education and the Royal College of Physicians

Department for Education – Boarding School National Minimum Standards

Royal College of Physicians – Medical Record Keeping Standards

New in MEDRS v4.0

Modern Architecture: Built on Laravel 12.x with PHP 8.2+ for enhanced performance and security
Multi-Tenant SaaS: Complete tenant isolation allowing multiple schools to use the same system securely
Enterprise Authentication: SAML 2.0 (Microsoft Azure AD) and OAuth2 (Google, Microsoft) integration for Single Sign-On
Granular Permissions: 100+ configurable permissions for fine-grained access control
Modern UI/UX: Responsive Bootstrap 5 design with mobile-first approach, accessible on all devices
Comprehensive Audit Logging: Complete audit trail of all user actions for compliance and security
Advanced Patient Management: Enhanced patient records with academic year tracking, location-based access, and patient type restrictions
Configurable Dropdowns: Admin-configurable lists for attendance types, medication routes, document categories, and more
Enhanced Security: AES-256-CBC encryption for sensitive data, comprehensive permission checks, and audit logging
Improved Data Quality: Validation, standardized data entry, and configurable business rules
Real-time Notifications: Patient attendance notifications, medication expiry alerts, and system notifications
Comprehensive Reporting: Off Sport lists, Admission lists, Medication expiry reports, and custom audit reports

Core Features

Complete patient record management with demographics, medical history, and photographs
Medical attendance logging with configurable attendance types and categories
Appointment scheduling and management with reminders
Medication administration tracking with expiry alerts and prescription management
Vital signs monitoring with charting and historical tracking
Document management with categories, notes, and secure storage
Clinical and administrative notes with restricted access options
Important information alerts visible to all authorized staff
Off Sport and Admission status tracking
Mass data entry for efficient bulk operations
CSV patient import/export functionality
24-hour attendance log for monitoring medical facility activity

About Us

Viridis Software Solutions Ltd. utilises professional knowledge and expertise to develop secure software solutions, tailored for the needs of its clients. The focus of the company is upon providing systems specifically for independent boarding and day schools which is where the leadership of the company originates. Our systems have been subject to ISI inspections and received extremely positive mention in the inspection feedback at how our software excelled in the required areas to enable full compliance with the National Minimum Standards set by the Department for Education.

Testimonials

Viridis Software Solutions has been the perfect tonic to a difficult problem of record management at a summer school. With many staff on temporary contracts and working in different locations, we needed something that tracked all medical and pastoral treatment given to students in an easy to understand manner. Viridis delivers this in spades and our staff have found it a revelation.

Guy Collins-Down – Chief Commercial Officer, Harrow School Enterprises Limited

Since using the Medical Records System we have greatly improved the communication between the Health Centre and the Boarding staff as well as the standards of documentation. The system is really intuitive and simple to use with great functionality. It lets us as nurses disseminate important information but maintain confidentiality in a secure environment. I would highly recommend the system to other boarding schools who are looking to ensure compliance with the National Minimum Standards, having had the system highly praised during external inspections.

Mrs Lynn Thomson – Senior Nurse, New Hall School

New Hall is the fourth independent boarding school that I have had the pleasure to work in, and I am astonished at the ease of use, yet level of sophistication, that this system brings to the boarding house. It cuts out the paperwork, the phone calls, and fear of misjudging a medication dose timing. With the patient transfer report at the touch of a button, I am able to immediately print off the child's history and development of an illness for paramedics or hospital. I have never come across such a useful tool that keeps track of the children in my care, and enables me and the school nurses to track our communications to each other too. I can honestly recommend the Medical Records System to all boarding schools, and look forward to future developments.

Miss Jac Plamer – Housemistress, New Hall School

Having used alternative systems in the National Health Service and later at Chelmsford College for recording minor injuries, I was pleasantly surprised and impressed at how easy the Medical Records System was to use. It made me feel confident using the system knowing that when I leave work, everyone that needs access to my notes has them to be able to provide continuity of care. This reduces risk of medication errors and missing important information. It is very intuitive to use and patients are very easy to find given the flexibility of the search bar. It gives me such peace of mind.

Mrs Karen Farmiloe – Boarding Assistant, New Hall School

Clients

Data Security

At Viridis Software Solutions we take data security very seriously indeed. We care passionately about the safety of your data, your organisational reputation and the confidentiality your patients expect and are legally entitled to.

Our systems protect your data in many ways. Some cannot be mentioned here as it could compromise the very security we work hard to provide but essentially, there are three areas that we have focussed on, to ensure data integrity at all times:

Data at Rest

The data is electronically protected when stored in our databases. We use encryption keys and complex cryptography methods to ensure that all the information is as secure as it possibly can be.

Data in Transit

The data moves from the secure database to the web page on which it is displayed. Usernames and passwords work like any other system to ensure that this is only accessed by authorised persons, but there is a time in which the data moving from one to the other could be intercepted. We provide forced SSL connections to ensure that the data is protected whilst travelling from the database to the remote terminal that is accessing the data.

Physical Data Security

There is no point in encrypting data, only to have the server on which it is stored stolen! We use data centres compliant to ISO27001:2013 and the specific medical certification NEN 7510 to ensure that international standards are complied with to protect against physical security, unauthorised access, system backup (data and power) and protection against fire (amongst many others). All this works to provide a secure, reliable and protected system for you and your organisation.

Governance & Standards

Industry standards ensure products and services are developed to a manner that ensures quality, safety, reliability and efficiency.

The NHS Code of Practice

Developed by the Department of Health as a guide to the required standards of practice in the management of patient data for those who work within or under contract to the NHS organisations in England. It is built upon and references legal requirements and professional best practice.

Data Protection Act 1998

The storage and handling of personal information must comply with the rules of this legislation, regardless of the way/format in which such information is stored. The Data Protection Act 1998 is an Act of Parliament which defines UK law on the processing of the data of identifiable living people. It is the main legislation that governs the protection of personal data in the UK.

System Support

If you are an existing customer and would like to raise a support ticket, please do so by clicking the link below and logging in using the details you have been given.

If you are not yet registered to use the support system, please use the contact form to get in touch and have your account created.

You can email us at: business@medrs.eu

Contact Us

You can email us at: business@medrs.eu

Alternatively, write to us:
Viridis Software Solutions Ltd.
7 Bell Yard,
London,
WC2A 2JR